Click on the drop-down list on this screen and select one of the excellent step-by-step video tutorials that are provided. When you are on almost any tabbed page in Sedona, clicking HELP will bring up the tutorial for that particular operation if one is available. Also note that you can hover your mouse cursor over almost any entry field and a help bubble will appear that explains the field and possible entries. This is particularly helpful where abbreviations are used such as in the research types (DBS, CP, LPS, NIC) that are on the entry pages for articles.
It is essential. Your Sedona record is your official record for all purposes within the School of Business Administration. It is also used to produce the CV that is provided on our website. That CV is updated on the web approximately every six months, but you can request that it be updated at any time if your information has substantially changed. The CV that we can view in Sedona is always as up-to-date as your information.
No. It is your responsibility to enter your data and to keep your data current and accurate at all times. Staff are not allowed to enter your personal information for you, so don't ask them to do it. If you have a question concerning a particular entry operation, email Dr. Del Hawley and he will try to assist if the question you are asking is not already covered in the help system or in these FAQs.
- You only have to enter your information in one place one time!
- You get access to your information in many different formats and can customize your vita or create other reports as needed.
- Your department chair and dean have instant access to your information in combination with that of all faculty members over a long period of time. All decisions concerning raises, awards, operating fund allocations, and general performance are made using the data that is in Sedona.
- We get an abundance of cross-section and consolidated information that is required for AACSB and SACS accreditation.
- We can respond to most of the repetitive and ad-hoc requests for information that come to us during the year without having to ask you for any information other than what is already in Sedona.
- We get an evolving database of essential information that grows over time.
All information concening your teaching schedule, class size and GPA, and TPI scores are entered for you, as are School-level and sometimes UM-level committee assignments, titles, and promotions. All other information is your responsibility.
New faculty members have their initial information, as taken from their CVs, entered for them. However, it is your personal responsibility to check that information for accuracy and completeness.
The first thing you should do in Sedona is to check your profile (top right toolbar -- Profile) and update/edit that information as needed. There are many items you can put in your profile, so spend some time looking around in there. The information in your profile is currently available to anyone in the Ole Miss business school.
Next, you should check your vita (Top right toolbar – CV) for accuracy and completeness. Edit any items that are not accurate (click on EDIT next to any item).
Adding or changing RESEARCH items:
To add a new research item (or to change any existing one), click on the RESEARCH tab on the top menu, and then select the type of item. On the resulting screen, click ADD at the top right to add a new item or click EDIT next to any item to change it. You can upload a copy of the article by clicking on MANAGE next to the item.
When adding or changing the entry for a journal publication, you can petition for a non-listed journal to be added to the list by selecting the first option in the drop-down list for PERIODICAL. Doing that will produce a pop-up window that asks for information about the journal. Enter what you can, and click APPLY. This will generate an email notification to the administrator (Del Hawley), who will verify and approve the addition as soon as possible. The rest of the information on the article can be entered before the journal addition is approved.
One note about DATES on items like articles and presentations. When you enter or edit a dated item, you will first select the year in the drop-down menu and then you will see two selections labeled Academic Year below the Year selection field. This lets you designate in which evaluation year the item should be listed. For example, say you are listing an article that was published in May, 2015. If you just set the date field at 2015, Sedona doesn't know which evaluation year the article belongs to -- since our evals run from March 15 to March 15. The selections for Academic Year will be 2014-15 and 2015-16. Since May is after the March 15 cutoff, the article should be in the 2015-16 evaluation year, and so you would check that selection.
Enter the other information for your item and don't forget to click SAVE in the top right corner.
Adding or changing TEACHING items:
Select TEACHING from the top menu and then select the category of the item.
Courses Taught:
The entries in the top grid are automatically added from the teaching schedules that are uploaded for you. You can't change those, but you can add narrative information about the course if you want. Use the OTHER COURSES TAUGHT box to list courses that you taught at other institutions or any UM course that is not already listed above in the COURSES TAUGHT grid (a course taught for another UM unit, for example).
Teaching Activities:
Use this area to enter any teaching activities that you consider to be worthy of note, like developing a new course, implementing a novel teaching method, etc. These entries will appear on your Faculty Activity Report for the current year.
Teaching Schedule:
This information is entered for you.
Adding or changing SERVICE, EXPERIENCE, CREDENTIALS, and OTHER items:
Click on the appropriate tab in the top menu and select the appropriate category. Follow the instructions to complete or edit the entry.
First make sure that the information on your CV and in the RESEARCH, SERVICE, and TEACHING tabs is current and complete. Make any needed changes as discussed above.
When your data is correct and up to date, you are ready to do the faculty activity report -- which you will see is almost completely done for you! On the top right menu, click on SELF EVALUATION. Up should pop -- Voila! -- your almost completely filled in report (if you updated your other entries as noted above). The heading should say FACULTY ACTIVITY REPORT 20XX-XX (the current academic year) and have your name on it.
Note that anything that is not in a white entry box cannot be changed on the activity report page; you have to go back to your CV or use the top menu items to add or change the data that is getting pulled to fill in the FAR. Fill in all of the text boxes on the form. Your entries are automatically saved for you, so you can complete your FAR in chunks over time. WHEN YOU HAVE IT ALL DONE AND DON’T WANT TO CHANGE ANYTHING ELSE, click on SUBMIT on the top toolbar and it will be marked as complete and your department chair will be notified that you FAR is done and ready for his or her perusal. You can still make changes after that, until the deadline, even if you did submit the form as final.
Items that were entered by the faculty member can be deleted by the member. Items that were entered by the administrator can only be deleted by the administrator.
Note: For new faculty members, the administrator entered most of the content of the CVs to get them started. When we started using Sedona (about 15 years ago), that was done for all current faculty members. Those items will not have the DELETE option for the member. If you need an item to be deleted for some reason, email Del Hawley (dhawley@bus.olemiss.edu) and he can delete it for you.
Only when articles are entered by an administrator does the option to select co-authors from a list appear. If an administrator uses that option, it then automatically puts a record in Sedona for all co-authors. Additionally, when an administrator is editing a co-authored record, Sedona makes the changes to all co-authors' records. However, if a faculty member is entering or editing his/her articles, that has no impact on any other faculty member's record.
No, there's nothing in Sedona that would duplicate records. However, if an article was entered by an administrator (see above for when that happens) and then later was entered by the faculty member it would create a double record.
Note: This is why it is essential for you to check your Sedona records carefully to ensure that everything is correct.
You can view (but not change) all non-confidential information that is in Sedona at the School and individual member levels. To do this, go to the login screen at www.sedonaweb.com, set the ACCOUNT TYPE to COLLEGE, enter UM for the COLLEGE ID, and enter ViewSOBA as the password. You will be taken to the college level view. To see details for any individual member, use the SELECT MEMBER dropdown at the top right corner.
No, but not using it could...